Guide to shooting conference videos
Shooting a conference video requires careful planning and attention to detail. Whether you’re capturing a corporate seminar, industry conference, or educational event, here’s a comprehensive guide to help you create professional conference videos:
Multiple Cameras for Versatility:
Plan to use several cameras during the conference. Having multiple angles allows you to capture keynote speakers, audience reactions, and other essential elements.
Even if it’s a small conference, having at least two cameras provides flexibility and creative options.
Keep Cameras Rolling Continuously:
Never stop recording. Vital moments can happen unexpectedly, and you don’t want to miss them.
Ensure you have enough memory cards, batteries, and storage to keep your cameras running throughout the entire event.
Coordinate with Venue Contacts:
Discuss requirements with venue staff in advance. Understand sound recording setups, lighting arrangements, and any other logistical needs.
Knowing what support is available helps you plan effectively.
Test Equipment and Communicate:
Set up your equipment early on the day of the event.
Communicate with the sound team, AV crew, and event coordinators. Test audio levels, lighting, and camera settings.
Confirm whether microphones are available and whether you can obtain a direct audio feed.
Lighting Setup:
Ideally, the venue’s lighting should be pre-determined by the conference organizers.
If you’re working with a full-service production crew, they’ll handle lighting based on various factors.
Capture Key Elements:
Speakers: Focus on capturing clear shots of keynote speakers. Use close-ups and wide shots.
Audience Reactions: Record audience engagement, applause, and reactions.
B-Roll: Capture cutaway shots of conference materials, signage, and attendees.
Camera Techniques:
Use cinematic techniques to add visual interest. Zooms, pans, and tilts can make even dry content engaging.
Steady shots are essential. Consider using a tripod or stabilizer.
Audio Quality Matters:
If there’s no dedicated AV team, discuss microphone options. Can you tap into existing microphones or use lav mics?
Ensure clear audio recording to complement your visuals.
Stay Discreet and Respectful:
Be discreet when moving around the venue. Avoid blocking attendees’ views.
Respect privacy and confidentiality. Some discussions may be sensitive.
Post-Production:
After the event, edit your footage. Cut together the best moments, add graphics, and enhance audio.
Include speaker introductions, transitions, and any relevant slides or visuals.
A well-shot conference video reflects the professionalism of the event and its organizers. With careful planning and attention to detail, you’ll create a valuable resource for attendees and viewers alike.
